The Records Center is currently adopting to the guidelines of the National Archives of the Philippines (NAP) and continues to serve the Academy with utmost integrity by providing accurate and timely information whenever and wherever it is needed, in the most efficient and economical way. It is also committed to supporting the achievement of the Academy’s vision and mission, and to fulfilling its goals, objectives and core values.
Moreover, the Office provides essential services for managing official documents, ensuring compliance with Republic Act 9470 (National Archives of the Philippines Act of 2007) and supporting institutional transparency. Its functions include handling incoming and outgoing communications, safekeeping vital records, administering retention and disposition schedules.
Core Services of the Records
- Document Handling
- Incoming communications: Receiving, logging, scanning, and forwarding official documents to the appropriate office.
- Outgoing communications: Recording, reproducing, and dispatching official issuances and correspondence.
- Acknowledgement receipts: Issued for transparency and tracking of submissions.
- Records Storage and Safekeeping
- Correspondence: Mail matters, incoming letters, duplicate copies of outgoing letters, telegrams, inter or intra – office correspondence memoranda and other forms of written communication.
- Administrative issuances: Policies and guidelines in written forms released from time to time by higher authorities.
- Records Management Programs
- Retention and disposition: Following the General Records Disposition Schedule (GRDS) to determine when records are archived or destroyed.
- Authority to dispose: Secured from the National Archives of the Philippines before destroying valueless records.
- Records inventory: Listing and categorizing holdings for efficient retrieval.
- Information Access and Retrieval
- Document reproduction: Photocopying and scanning for internal use and external requests.
- Compliance and Monitoring
- Policy implementation: Enforcing RA 9470 on records management.
- Data privacy: Ensuring compliance with RA 10173 (Data Privacy Act) when handling sensitive information.
RECORDS OFFICE PERSONNEL
Ms. Cristina B. Tiansay – Administrative Officer V
- Mr. Jocas M. Naidas – Administrative Officer III (Villamor Campus)
- Ms. Charmaine G. Tungcol – Basa Campus
- Ms. Erika Mhay D. Yulde – FAB Campus
- Mr. Mel Anthony A. Tan – Mactan Campus
